[2023-12-16] - Tinker Different Board Meeting Minutes

[Androda]

December 16, 2023 Board Meeting​

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Attendance:​

Christian (fogWraith), Jacob (Androda), Justin (jdmcs), Kai Robinson, Bruce (Branchus)

Absent:​

Eric (eric), Josh (Drake), Ron (Ron’s Computer Videos)

Agenda:​

Item 1:​

Board Terms

Notes:

• We are basically at the end of the 2023 Board Term, and there has been a lot of discussion about asking for an extension of 1 year to try and implement some suggestions and ideas on how that would work
• The points from Certificate of Excellence seem like a good way to handle things

Action Items:

• Create a poll on Tinker Different expressing our ideas and request the 1 year extension ( @Kai Robinson )

Item 2:​

Board Transitions

Notes:

• We still don't have an official transition policy, despite trying to get one underway
• It's expected that in a transition, any "works in progress" should be conveyed to the new Board member. This could be done via email, a zoom call, whatever method makes the most sense to convey current context.

Action Items:

• Continue work on Transition Policies ( @eric @jdmcs )

Item 3:​

Board Member Role Definitions

Notes:

• We have basically a one-liner for each position, but that has caused a great deal of confusion
• There needs to be something calling out responsibilities in a semi-detailed way to ensure people have better clarity on their responsibilities
• Being on the Board isn't something you can "coast along", Board members are expected to be active

Action Items:

• Everyone on the existing Board to write up some "responsibilities" which their position entails, and we can work through the official definitions from there

Item 4:​

Board Member Stepping Down / Vacancies

Notes:

• Board Members should have the ability to step down if there are significant life changes which prevent them from doing well in the role, etc
• A process needs to be defined for navigating this ( @jdmcs )

Item 5:​

Forum Moderator Additions

Notes:

• There was an internal poll of the Board to pick candidates for new moderators on the forum and Discord, and this generated a list of people
• Nothing has happened on this for far too long

Action Items:

• Jacob (Androda) to send the list to Kai
• Kai will DM the candidates and get the ball rolling on making them moderators
• Bruce ( @Branchus ) will start putting together documentation for moderators, with links to policies and practices and such

Item 6:​

Merch Store

Notes:

• Finally it happened
• Fighting with the backend print provider has been somewhat of a frustration

Action Items:

• Bruce ( @Branchus ) to "TD-ify" the store with theme and colors and such
• Jacob (Androda) to ping Eric about Calendar Contest winners, we need to get them their calendars

Item 7:​

Corporatization

Notes:

• Currently finances are being finagled through Christian (fogWraith)
• Would be better to set up a proper "Corporation", with something like a 501c3 being an interesting idea
• Real corporation would help with taxes being clearer and such, depending on the structure